Procurement

WSSP Personnel involved in the procurement process shall follow the “Ethical Standards, Polices and Procedures as specified in KPPRA rule 2014 and in Procurement Manual WSSP

WSSP personnel involved in the procurement process which is being performed at head office and zonal setups of WSSP.

Objectives

  • Staff members shall comply with the ethical standards and prevent from acts which may impair the integrity, fairness and transparency of the procurement process. Personnel involved in the procurement activities shall not accept the offer or cause other person to offer monetary rewards, gifts or other benefits which may influence, or deem to influence, equity or impartiality;
  • Procuring office at WSSP head office and zonal offices must maintain confidentiality in all dealings;
  • Staff members shall exercise the utmost discretion in all matters of official business pertaining to procurement activities;
  • Ensure that all potential suppliers/contractors are provided with identical information upon which to base tenders and quotations and are given equal opportunity to meet the requirements of a bidding process;
  • Promote fair and open competition and seek value for money for the WSSP;
  • Seek to minimize the cost to suppliers/contractors for participating in the procurement process;
  • Staff members shall not use their office or knowledge gained from their holding of the office for private gains, financial or otherwise, or for the private gains of any third party, including family and friends.
  • Staff members shall not intentionally misrepresent their functions, official title or the nature of their duties to outside organizations or contractors or to any entities or persons external to the WSSP.
  • Staff members shall uphold the highest standards of efficiency, competence and integrity. The concept of integrity includes, but is not limited to, probity, impartiality, fairness, honesty and truthfulness in all matters affecting their work and status.
  • Staff members shall not use their office or knowledge gained from their official functions for private gain, financial or otherwise, or for the private gain of any third party, including family, friends and those they favor. Nor shall staff members use their office for personal reasons to prejudice the positions of those they do not favor.
  • Staff members shall exercise the utmost discretion with regard to all matters of official business. They shall not communicate to any entity, person or any other source any information known to them by reason of their official position that they know or ought to have known has not been made public, except as appropriate in the normal course of their duties. These obligations do not cease upon separation from service.
  • Staff members shall not be actively associated with the management of, or hold a financial interest in, any profit-making business or other concern, if it were possible for the staff member or the profit-making business or other concern to benefit from such association or financial interest by reason of his or her position with the WSSP.
  • Staff members shall not intentionally misrepresent their functions, official title or the nature of their duties to outside organizations or contractors or to any entities or persons external to the WSSP.

Procurement Methods

Depending upon the nature and circumstances, following table and charts are summarized for the determination and selection of method for procurement of goods, works and services

Threshold Authorized Person Procurement Method Process and Requirements
Goods/Works/Services : Less than PKR 50,000 (As per approved Delegation of Financial Powers given in Section B (4) of Finance Manual)

Department Head/ General Manager/ Zonal Manager

Shopping Procurements made from open market without undertaking a competitive process. This method will be used where:

Items to be procured are readily available as off-the-shelf goods or standard specification commodities of small value, or simple consultancy or works of small value/duration.

Additional works, which were not included in the initial contract have, through unforeseeable circumstances, become necessary since the separation of the additional works services from the initial contract would be difficult for technical or economic reasons.

Goods/Works/Services PKR 50,001-

PKR 100,000

(As per Delegation of Financial Powers given in Section B-4 of Finance Manual)

 

Department Head/ General Manager/ Zonal Manager

Quotation Under this procurement method, quotations will be received from potential suppliers on the basis of which comparative statements will be made. This method shall be used where purchase is from the supplier offering the lowest price for same specification, brand, make etc.
Goods/Works/Services

Above PKR 100,000

(As per Delegation of Financial Powers given in Section B-4 of Finance Manual)

 

CEO/Procurement Committees/ Procurement Committee of the Board

Tenders Potential suppliers shall be invited through national level advertisement to participate in the open bidding process. For technical/complex procurements, potential suppliers may also be filtered through a prequalification process. This method shall be used to invite open competition at regional or national level.

Tender Method of procurement is further divided into the following methods

  • Single stage, one envelop bidding.
  • Single stage, two envelop bidding
  • Prequalification of suppliers
  • Post Qualification of suppliers

For details please refer to Section J.

Procurement Committees/Procurement Committee of the Board Single Source Under this procurement method, procurements are carried out from a single identified source without undertaking a competitive process. This method will be used in case :

The required items are obtainable only from one source etc.

The number of suppliers is limited.

The services require that a particular consultant be selected due to his/ her unique qualifications.

When the price of goods, services or works is fixed by the government

 

Flow Chart

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